Grants-in-Aid

Grants-in-Aid Program

The Grants-in-Aid program supports the mission of the VdGSA by providing financial grants for members' projects. The program is open to all members of the Society (except Institutional members).

Grants-in-Aid may be awarded for various kinds of projects, for example:

  • Purchasing instruments, bows, travel cases
  • Participating in workshops (except Conclave), master classes, or competitions
  • Apprenticing as a teacher at local workshops, mentored by workshop faculty
  • Initiating programs for beginning viol players and/or outreach

Other proposals, including those by instrument makers, may be considered.

However, Grants-in-Aid funds may not be used for purposes for which the Society has other grant and assistance programs:

Grants are not awarded to applicants/groups that have received a VdGSA Grants-in-Aid award in the past two calendar years (four granting periods), except under extraordinary circumstances.

Awardees must submit a written report of the use of the awarded funds to the President within 30 days of completing the project; or within 6 months of the award date (whichever comes sooner).

Note: You must have been a member of the society for one full calendar year before submitting your application. Not sure when your membership took effect? Email us to ask.

Application Procedure

  1. Before applying, contact the President of the Society with a brief description of your proposed project. (See below for contact information.)

  2. If the president allows your application to proceed, your application must include answers to all five of these questions:
    1. What would you like the funds for? For example:
      • A new instrument? Bow? Case? If it's being newly made, who is the builder or maker? Have you already communicated with them?
      • Participate in a workshop, a master class, or a competition? Tell us the details of the event.
      • Apprentice as a teacher at a local workshop, mentored by other workshop faculty? Tell us about the workshop, and who will be mentoring you.
      • Start a program for beginning viol players or outreach? What are the details of the program? How will you attract participants? How exactly would grant funds be applied?

      Describe your project in as much detail as you can.

    2. What is the total cost of the item/experience for which you are seeking funds?

    3. What is the amount you are requesting from us? (Note that the maximum award is $1500; see also item 6 below.)

    4. If the total cost is greater than the amount you are requesting, how do you propose to cover the difference? Include a budget to illustrate your plan, even if your other funding ideas have not yet been confirmed.

    5. What is your experience as a viol player? Depending on the nature of your project, tell us how long you’ve played the viol, or what experience you’ve had producing recordings, or how many outreach events you’ve organized, for instance. How are you a good fit for the funding you request?

  3. You must procure two letters of recommendation specific to the application (for example, one letter might be from your teacher). Both letters must address your project and your qualifications, and neither may be from someone who is materially involved in your project, such as a duo player or the builder of an instrument you seek to buy. It is your responsibility to solicit these letters and arrange to have them sent electronically to the President of the VdGSA.

  4. You must submit any supporting documents regarding the request (e.g., the application forms for competitions or tuition, the invoice for an instrument, fare confirmations, etc.).

  5. If you are applying for a performance-related grant, upload an MP3 or other audio or video file to the application website. The file must must be no larger than 5 megabytes in size.

  6. We encourage you to seek additional financial assistance. Describe your initiatives to secure other funding in your application — especially matching grants. Those able to find such additional assistance stand a better chance of being funded by the Society, since we try to grant as many requests as possible.

  7. Observe the deadlines for application! The Grants-in-Aid Committee considers applications twice per year: in spring and fall. All materials related to an application must be received online or postmarked:
    by April 15 for the spring round
    by October 15 for the fall round

Selection Process

The President of the Society appoints a committee to review the applications. The committee makes a recommendation for full, partial, or no funding of each application. The actual amount of any award is contingent upon sufficient funds being available. The selection process usually takes no more than four weeks following each semi-annual application deadline.

Award

If sufficient funds are available and the committee recommends funding an application, the Treasurer makes the award to the applicant.

Initial Contact

To initiate your application, please first contact the President of the VdGSA, Lisa Terry.

After consulting with the President, you may start the application process here.